BidRelay by Auxier Systems
Bid workflow software for project-driven teams.
Keep bid requests, documents, subs, responses, and follow-up in one trackable system so the next job does not disappear into email, texts, and half-updated spreadsheets.
01
Centralize bid requests
02
Track subs and responses
03
Close the follow-up loop
Demo preview
A bid room that keeps the moving parts visible.
BidRelay gives the team a shared place for incoming requests, document packages, bidder status, quote timing, award decisions, and the next follow-up.
Oak Ridge warehouse
Architectural set, addendum 2, quote due Friday
- Concrete: 3 invited, 1 quote in
- Electrical: 4 invited, 2 opened
- Roofing: waiting on scope question
Follow up with Alpha Electric
Opened invite yesterday. No acknowledgement yet.
Workflow
From bid request to decision without losing the thread.
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01
Capture the request
Project details, deadlines, documents, trades, and contacts enter one structured workflow.
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02
Invite the right bidders
Subs get the context and files they need, while the owner keeps visibility into who opened and replied.
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03
Track quotes and addendums
New documents, deadline changes, and quote status stay attached to the project.
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04
Follow up and decide
The system highlights missing responses, late quotes, and award/loss outcomes.
What it handles
The bid work that usually gets scattered.
Incoming bid intake
Capture project data, due dates, scope notes, customer contacts, and file packages in one place.
Document tracking
Keep drawings, addendums, quote files, and revisions attached to the right project.
Bidder visibility
See who was invited, who opened, who responded, and who needs follow-up.
Decision history
Track awards, losses, canceled bids, and archived records without losing context.
Best fit
For teams that bid repeatedly and need control.
Good fit
- General contractors and remodelers collecting multiple quotes.
- Construction teams comparing bids across trades.
- Operators tired of bid tracking living in email and memory.
Customizable around you
- Trades, statuses, permissions, and notification rules.
- Client-specific email templates and document flows.
- Dashboard views for owners, estimators, or project managers.
Pricing
Flat pricing for the whole team.
Priced per business, not per seat. Most bid tools charge around $75 per user every month. BidRelay does not.
BidRelay Pro
$199/month
Plus a $1,500 one-time setup, where the system is installed and customized around your workflow.
- Up to 10 users, one flat price
- Bid pipeline, projects, contacts, documents, follow-up
- Hosting, updates, and support included
Own it outright
$7,900 one-time
A lifetime license deployed on your own infrastructure. You own the system and the data.
- Full deployment and handoff
- Optional care plan at $149/month
- Custom features quoted separately
Start here
Book a BidRelay workflow audit.
Send the current workflow, where bids stall, and what would change if the system handled the tracking. You can also email hello@auxiersystems.com.